From November 18–20, 2025, the 32nd China International Electric Power Equipment and Technology Exhibition (EP Shanghai 2025) will be held at the Shanghai New International Expo Center (SNIEC, Halls N1–N5). As one of the largest and most influential power industry exhibitions in China, EP Shanghai attracts thousands of exhibitors every year. With a massive number of booths and a tight setup schedule, it demands efficient coordination between exhibitors and contractors.
This guide—compiled by the Starrise Expo Team based on official organizer materials and years of on-site experience—aims to help exhibitors and builders streamline setup, complete venue approvals safely, and avoid common pitfalls and delays.
1. Booth Setup and Venue Approval Timeline
Based on past years, booth setup typically begins 2–3 days before the exhibition. Standard booths are constructed by the official contractor, while custom-built booths (raw space) require venue approval and construction documentation filing before move-in.
Recommended preparation timeline:
- 10–15 days before show opening: Finalize booth design drawings and submit to the organizer for approval.
- 5–7 days before show: Complete all venue registration, electrical applications, and badge requests.
- 2–3 days before show: Begin booth setup and move-in.
- Evening of show closing: Start teardown.
Common mistakes to avoid:
- Many exhibitors mistakenly believe that custom booth approvals can be filed last-minute; approval typically requires 1–3 business days.
- Missing the electrical or badge application process may result in denied access or construction delays.
2. Booth Types and Height Restrictions
EP Shanghai 2025 features two booth types:
| Booth Type | Description |
|---|---|
| Standard Booth | Minimum 9 sqm, includes carpet, fascia board, lighting. |
| Custom Booth (Raw Space) | Exhibitors design and build independently; official approval required before construction. |
Height restrictions:
- General maximum booth height: 6 meters.
- Hanging points and overhead structures must be approved by the official engineering team.
- Height may be reduced in areas near lighting rails, sprinklers, or ventilation ducts.
Professional tip:
Request the ceiling rigging diagram in advance to confirm available hanging points. For suspended structures, the organizer requires structural calculations, hanging drawings, and load certification.
3. Fire Safety and Construction Materials
- All booth materials must comply with China National Fire Safety Standard B1 or above.
- Wood structures, fabrics, carpets, and printed banners must provide fire-retardant certificates or inspection reports.
- Use of flammable foam boards, paint, or combustible coatings is strictly prohibited. Violations may result in on-site construction suspension.
Starrise tip:
Fire inspectors conduct random on-site checks during the first setup day. Keep copies of fireproof certificates and construction drawings for quick verification.
4. Electricity and Power Applications
Custom booths must apply separately for power supply, including:
- Main power request (total load in kW);
- Lighting and equipment sub-circuits;
- Nighttime overtime power usage (if needed).
Applications must be submitted via the official online system. All electrical boxes must be installed by the official contractor.
⚠️ Unauthorized connections or overloading equipment will result in immediate power cutoff and fines.
5. Badges and Access Control
| Badge Type | Applicable Personnel | Function |
|---|---|---|
| Exhibitor Badge | Booth staff | Entry and business meetings during show days |
| Constructor Badge | Setup workers | Access during move-in and setup period |
| Vehicle Pass | Logistics trucks | Entry for loading/unloading |
The badge registration system typically closes one week before the show. We recommend having the project manager collect and submit all personnel names in advance.
6. Security Deposit and Approval Process
Custom booths are subject to a refundable safety deposit, which is returned 15–30 working days after the show once on-site inspection is passed.
Deposits may be partially or fully deducted for violations such as:
- Unauthorized or unsafe construction;
- Overtime teardown;
- Improper electrical usage or unapproved modifications.
7. Common Issues and Practical Solutions
Q1: What if my custom booth design isn't approved in time?
→ Contact the venue's technical review office for urgent processing; you must provide structural safety calculations.
Q2: Can we work overnight during setup?
→ Only with approved "Overtime Power Application" and payment of the corresponding overtime fee.
Q3: What if ceiling height or rigging conflicts occur on site?
→ Coordinate immediately with the venue engineering team or technical representative for adjustments.
8. Starrise Expo Recommendations
As an official contractor serving EP Shanghai for many years, Starrise Expo provides:
- One-stop Design + Approval + Construction + Power Application service;
- Full pre-show documentation submission and venue coordination;
- On-site project management and emergency support;
- Post-show documentation and deposit refund assistance.
Need detailed guidance on the approval process or booth-specific setup plan?
Contact our team — we'll provide a customized compliance checklist and timeline based on your booth location.
Summary
For a professional exhibition like EP Shanghai, time management and precision are the keys to success. Early planning, full regulatory awareness, and working with an experienced contractor ensure smooth booth delivery and optimal brand presentation.
With proper preparation, your booth won't just meet compliance requirements—it will stand out as a symbol of professionalism and reliability in the power industry.
Source
This article is based on official EP Shanghai Organizer Materials and the Shanghai New International Expo Center (SNIEC) Regulations,
compiled and edited by Starrise Expo Design Team.
Copyright Notice
This article is compiled from official exhibitor documentation and Starrise's professional experience, intended solely for informational and educational use.
Please cite "Starrise Expo · Global Exhibition Rules Insight" when sharing or quoting.
EP Shanghai and SNIEC trademarks and logos are the property of their respective owners.