Intertraffic Mexico Exhibitor Guidelines | Special Regulations and International Participation Insights

As one of the most influential transportation and smart mobility exhibitions in Latin America, Intertraffic Mexico is held annually at Centro Citibanamex in Mexico City, co-organized by Tarsus Services S. de R.L. de C.V. and RAI Amsterdam B.V. The exhibition focuses on intelligent transportation systems, road safety, infrastructure, and sustainable mobility solutions, attracting global technology companies and innovation brands.

To help international exhibitors—especially those from China—better understand Mexican exhibition regulations and local differences, we have summarized the following key points and participation advice based on the official Exhibitor Manual.

1. Organizer and Venue Regulations

Intertraffic Mexico is jointly managed by Tarsus and RAI Amsterdam. The venue is Centro Citibanamex. Once an exhibitor signs the booth contract, it is deemed that they agree to all terms and conditions listed in the exhibitor manual.

2. Booth Types and Standards

The exhibition offers two types of booths:

3. Move-In and Move-Out Schedule

Mexico's exhibition timelines are strictly enforced:

4. Safety and Insurance Requirements

Mexican exhibitions apply strict safety and insurance regulations:

• Booth construction materials must be fire-retardant
• Painting, welding, or open flames are prohibited
• Exhibitors must provide insurance certificates with minimum coverage:
  • Personal injury: 500,000 MXN
  • Property damage: 250,000 MXN

Both Tarsus Services and Centro Citibanamex must be listed as additional insured parties.

The organizer assumes no liability for lost, stolen, or damaged items. Security patrols cover only public areas, not individual booths—exhibitors must safeguard their own valuables.

5. Booth Design and Height Limits

All booth designs must be submitted for approval in advance. Due to Mexico's detailed administrative procedures, it is recommended to apply 45–60 days before the event.

Additional rules:

• Overhead rigging allowed only for booths ≥54 sqm
• Bridges connecting adjacent booths are not permitted
• Logos or lightboxes facing neighboring booths must maintain 3 m distance from boundaries
• Ramps required for raised floors (slope ≤10%)
• Heavy equipment weight limit: 2,500 kg/m²

6. Venue-Specific Regulations (Mexico)

Labor and Union Rules

• All workers must comply with the Mexican Federal Labor Law
• Exhibitors are responsible for registering their staff with IMSS (Mexican Social Security Institute)
• Organizers and venue bear no responsibility for third-party labor issues

No-Tipping Policy

• Tipping venue or contractor staff is strictly prohibited
• Any solicitation of tips must be reported to the organizer immediately

Promotion and Advertising

• Giveaways, raffles, and marketing activities must remain within booth boundaries
• Distributing flyers or gifts in aisles or public areas is prohibited and may result in removal

Photography and Filming

• Filming or photographing other booths or exhibits without permission is forbidden
• Official photography and video require written authorization

Food and Beverages

• All catering is managed exclusively by Centro Citibanamex's food service department
• Beverages may be offered inside the booth but must not obstruct aisles or cause littering

Age Restrictions

This is a B2B professional trade show—no persons under 21 years old (including children and infants) are permitted.

7. Starrise Insights | Key Lessons from Mexican Exhibitions

Compared to U.S. exhibitions, Mexican expos feature more complex safety, labor, and approval systems. Exhibitors should pay attention to:

• Authorized service providers only – logistics, rigging, and freight must go through official contractors
• Insurance and liability – under Mexican law, exhibitors assume full responsibility for third-party risks
• Cultural and communication differences – enforcement is strict, but on-site interactions are flexible; having a Spanish-speaking staff member is highly recommended
• Planning and timing – all approvals must be obtained early to avoid delays or penalties

8. Practical Recommendations

• Submit booth designs and insurance certificates well in advance
• Understand Mexican union regulations; avoid hiring unapproved labor
• Purchase additional insurance for valuable equipment
• Use fire-rated materials and comply with height restrictions
• Avoid distributing materials in aisles, loud demonstrations, or use of paint/open flames
• Prepare Spanish-language brochures, product sheets, and credentials

Source

Copyright Notice